Do you have the time?
One of the skills Toastmasters practice is expressing a thought within a specific time. As timer you are responsible for monitoring time for each meeting segment and each speaker. Youíll also operate the timing signal, indicating to each speaker how long he or she has been talking. Serving as timer is an excellent opportunity to practice giving instructions and time management Ė something we do every day.
Hereís how to succeed as timer:
- Before the meeting, contact the Toastmaster and general evaluator to confirm which members are scheduled program participants. Then contact each speaker to confirm the time theyíll need for their prepared speech. The Meeting Agenda should have the times indicated for the morning speeches
- Youíll also need to write an explanation of your duties, emphasizing timing rules and how timing signals will be given. For the benefit of guests and new members, be sure to use the clearest possible language and rehearse your presentation.
- On meeting day, retrieve the timing equipment from the sergeant at arms. Be sure you understand how to operate the stopwatch and signal device, make certain the timing equipment works and sit where the signal device can be seen by all.
- The Toastmaster of the meeting will usually call on you to explain the timing rules and demonstrate the signal device. Stand by your chair to do so and then be seated.
- Throughout the meeting, listen carefully to each program participant and signal them. Generally Table Topics speakers should be +/- 15 seconds of allowed time; prepared speakers must be +/- 30 seconds. However, these times may vary from club to club. In addition, signal the chairman, Toastmaster and Topicsmaster with red when they have reached their allotted or agreed-upon time. Use the timerís report or a blank piece of paper to record each participantís name and time used.
- When youíre called to report by the Topicsmaster, Toastmaster or general evaluator, stand by your chair, announce the speakerís name and the time taken. Mention those members who are eligible for awards if your club issues awards.
- After the meeting, return the stopwatch and timing signal device to the sergeant at arms. Give the completed timerís report to the secretary so he or she can record it in the minutes (if this is done in your club).
Take on this role and the new habits formed will serve you well in your private life and your career. People appreciate a speaker, friend or employee who is mindful of time frames and deadlines.